Helpful Hints

ADDING MORE LINES TO YOUR BATCH

There has been an increasing number of batches returned by the arbitrators. The most popular reason to return a batch is that all the data was not entered. This problem can be eliminated by reducing your image size when you are checking for the "image type". Try reducing the size of the image to 37%. This will allow you to see most of the image. It will also enable you to see if there is a second page on the right. This is the general case with State Census records.

Once you determine that you have two pages to index, you can see how many lines you will need on your worksheet below. At this point you can go up to TOOLS at the top of your page and click on "Records per image" then open "Number of Records" to see what your worksheet is set for. It might be set at 50 when you need 100. So Click on the up arrow to increase the number 50 to 100. Then go down to your worksheet and scroll to the bottom and make sure there are 100 lines there.

If the original document image has 100 lines, but only 80 of them have anything written on them, then you must use "ctrl blank" to put blank in those 20 blank data lines. EVERY LINE has to have something in it or you can't submit the batch. Be sure you put "BLANK" on the line number that is blank, not at the end of the batch. Unless, of course, all the blank lines are at the end of the batch.

If you need help, call me 367-7159 or email me lgmgilbert2@yahoo.com and I will try to answer your questions. Thank you for your efforts.